Ten Things You Should Avoid Doing When Sending Your Resume Online

First, let’s get one thing straight: I am no human resources expert. I’m not claiming to be an HR guru or know-it-all. I don’t have anything to speak of, except that I know how to deal with people in a professional setting. That said, I’d like to share with you the things I have seen while manning our HR manager post.

We’ve been running our job advertisement for about a week now, and so far I’ve been attempting browser murder by opening up several resumés at the same time. Most of the resumés look alright. However, some of them stood out against all the others. Not because they were exceptionally bright, but because it caused me so much trauma.

  1. Do not leave the email body blank as paper.
    And no, just putting your name will not help. When sending your resumés online, whether via direct email to the employers or through job ad sites, make sure that you have a cover letter ready with you. Express your intent to apply for a position and say, briefly, why you are qualified for the job. Your HR managers are busy people–they don’t need a novel. A nice and short introduction will suffice.
  2. Do not use templates as they are.
    While there’s no crime in using free templates you find online, it’s generally better if you create your own cover letter and resumé. Should you choose to take ideas from templates, make sure that you double check before sending them out. All fields must be complete or otherwise taken down entirely if you don’t need them. Don’t leave blank spaces or, worse, the guidelines on the template. It makes you appear lazy and unprofessional.

    Cover Letter Template

    PLEASE ADD YOUR MESSAGE HERE: This guy forgot to edit some parts of the cover letter he wanted to use. Yes, that’s the actual cover letter I received.

  3. Don’t forget to update your resumé.
    A lot of people tend to forget the small details in their resumés. Be mindful of the things you will send to companies.
    Like this, for instance: How will I get to read your objective if your face is plastered there? Also, note that the words are cut off. It was really like that. The only part I cropped off here was the bottom area of his resumé. @___@

    Mind Your Details

    COVER(ED) PHOTO: This was an instant turn off. … And we’re not even talking about grammar.

    Ignore the wall of text. My first thought was: How will he fare in micromanagement? Yes, HR managers tend to connect a lot of weird and wonderful things to your resumé.

    Forever 22

    FOREVER 22: I guess he’ll always be 22.

  4. Do NOT simply forward your emails to prospect employers.
    I’m tempted to add a Boromir meme here. Anyway.
    Please, applicants, don’t just forward your resumés. It paints a very bad picture of you, in this case very lazy. From his forwarded email, I could see which company he tried to contact first before sending me his forms. He applied for a position very different from the one we’ve advertised. Also note that he didn’t put any cover letter or even introductory statement to his email.

    Forwarded Emails

    LAZY: That was all I could think of.

  5. Avoid text/jeje/kanto talk.
    I’ve always thought this was, you know, a given already. Apparently, some people have not heard of this thing called “proper English”. … Okay, sorry, but this is just horrendous. Please don’t do this.

    Gud Day

    GUD DAY: NO, my day is NOT “gud” after seeing your email.

  6. Do not forget to double check the position you want to apply for.
    While some applicants do it the tough way (i.e. go to job fairs, check one company after another), others prefer to do it via the comfort of their own homes. They sit in front of their computers/laptops for hours, scouring job ad sites for openings and sending their resumés in one go.
    After opening so many tabs of several job posts, you may experience slight dizziness and/or confusion. However, no matter how derp-y you get, check all the parts of your email before sending out anything. Don’t just copy and paste everything into a new email composition. I know this because I’ve done this before. And it’s EMBARRASSING.

    Not Sure If

    NOT SURE: Which position are you really applying for, sir?

  7. Do not attach several resumés in one email.
    Friends will always be friends. Friends like to look out for each other. Friends like to help each other. Okay. I get that, I have friends too. But must you really do this for them? This is their job application, not yours. Or maybe it is yours, but that doesn’t mean they could ride along with you. I mean, REALLY.


    TWO BECOME ONE: So what will I do with your resumés? And…NO COVER LETTER.

  8. Do not use your (very) personal email address.
    When you’re young (like, teenager young), using the email handle miztizah08 may have little to no consequence to your life. (This is just me, but this might be because the people surrounding you have punkprinz88rinoa13, or darkd3athmeiztR2000 as their email handles as well.) But as you enter the corporate realm, you will find that you WILL need that more serious email address. This is a hotly-contested piece of advise, but I’m going to say it anyway: please, use your professional email address. And if you don’t have one, make one and keep that one clean. By clean, I mean do not use it for social networking, games, or other leisure accounts (read #10). It’s hard to take you seriously when you use, say, tzungakerz.


    MUST…STIFLE…GIGGLING…: But it’s hard. See, we’re people too.

    (Note: tzungakerz roughly translates to tungakers or “dumb” in Filipino)

  9. Do not save your files using …weird names.
    Yes, your save file names reflect in your email. Now I know your nickname and that you have a version of this resumé without your OJT information. Woot.

    Super Updated

    SUPER UPDATED: I didn’t know whether I should be impressed or depressed.

  10. Do not use your email address for anything else other than work.
    As I mentioned, you should keep your email address clean. As much as possible, do not use your professional email address for social networks, games, or other leisure accounts. Remember that your HR managers can easily Google your addresses. You don’t want them stalking you, right?

Remember that the HR Managers you send your resumés to were once applicants themselves. That said, they know the pain of putting effort into applying for a job. Make sure that they feel that you want this job. It would make them look twice into your application.


And just in case you’d like to want to try out, here are the links to our job ads:

CONTENT DEVELOPMENT SPECIALIST:: http://siva-ph.jobstreet.com/_ads/ph/jobs/2012/6/default/80/3350806.htm?512144

EMAIL OUTREACH SPECIALIST:: http://siva-ph.jobstreet.com/_ads/ph/jobs/2012/6/default/80/3350922.htm?5131411


4 thoughts on “Ten Things You Should Avoid Doing When Sending Your Resume Online

  1. Tzungakerz! LOL. You had me there. Haha.

    Great post by the way. (If I have a link to build, I would’ve inserted it here. Haha.)

    • HAHAHAHA. “Great post” is actually an inside joke here in the office. Some commenters use that for spamming a lot of sites. XD

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